Qwilr vs PandaDoc for sales proposals
Qwilr is proposal software that turns each proposal into an interactive web page your buyers can explore, sign and pay on, with every view tracked and synced to your CRM.
PandaDoc is document automation software built around templates, contracts and e-signatures.
More than a million proposals sent with Qwilr
Is Qwilr or PandaDoc better for your sales team?
Qwilr is the better fit for sales teams that win deals on the proposal itself and want to see how buyers engage with it. PandaDoc is the better fit when the main job is producing contracts and standard agreements.
Choose Qwilr if
- Buyers should explore pricing, choose options, sign and pay on one page
- You want to see which sections each buyer reads, and when a deal warms up or cools down
- Your CRM should update itself when a buyer views, accepts or pays
- Enablement needs approved templates and pricing kept consistent across the team
- You want a design team to turn your existing documents into templates
Choose PandaDoc if
- The main job is contracts and standard agreements, with approval routing and audit trails
- You need CPQ with product catalogues and complex pricing rules
- You need HIPAA compliance
What's the difference between Qwilr and PandaDoc?
PandaDoc is built around the document: templates, fields, contracts and e-signatures. Qwilr is built around what happens after you send: a page buyers explore, engagement data reps can act on, and acceptance, signature and payment in one flow.
An interactive page, not a document
Buyers explore pricing, watch video and accept on any device, with no PDF to download.
One experience across the buyer journey
Teams use Qwilr for pitches, proposals, quotes and onboarding plans, so buyers see one consistent experience.
Know when buyers engage
Qwilr scores engagement and notifies reps when a deal warms up or cools down, so follow-ups land at the right time.
What does a Qwilr page give a buyer that a PandaDoc document doesn't?
Every row below can be checked against either vendor's own documentation.
What do Qwilr and PandaDoc each tell you after you send?
Both tools report on what a buyer did. They differ in how finely, and in whether anyone has to interpret it.
How do Qwilr and PandaDoc fit your CRM and security stack?
Pricing is not compared here, because both vendors change it. Check Qwilr's pricing and PandaDoc's directly before you decide.
What sets Qwilr apart from PandaDoc
When you build in Qwilr, your proposal opens as an interactive, mobile-friendly web page, and every interaction is tracked: which sections held attention, who it was forwarded to and when a decision-maker came back for a second look. That's the moment deals are won or lost, and it's where Qwilr does its best work.
Create client-ready proposals, quotes and contracts in minutes
Qwilr's editor is pre-loaded with 150+ templates, so reps can build a polished, on-brand proposal without waiting on design or wrestling with formatting. Saved blocks, smart templates and a shared content library keep messaging consistent across the team. Because each proposal lives on the web rather than in a PDF, it can carry embedded video, interactive pricing and calculators that a static document can't. AI helps too: turn an existing PDF into a Qwilr page, generate images in the editor, or build proposals from call notes with the Smart Proposal Engine on plans that include it.
Explore templatesShare proposals as interactive web pages
A Qwilr proposal opens as a living web page rather than a PDF, sometimes called a digital sales room. Buyers can open it on any device, explore optional line items, adjust quantities in interactive pricing, watch a short video from their rep, and accept on the spot, with no download or pinch-to-zoom PDF involved. A branded, interactive experience like this tends to keep buyers engaged for longer and makes pricing easier to understand, which usually means fewer follow-up emails and a faster path to a signed deal.
Try our AI proposal generatorUnderstand your buyers better with analytics and notifications
Qwilr's proposal analytics turn a silent waiting game into a data-backed follow-up. You know when a buyer views, signs, pays, becomes engaged or loses interest, and which sections and interactive elements held their attention. If a buyer forwards your proposal and three new people open the pricing section, that's a signal a decision is close. When a proposal goes cold, you know that too, before it costs you the quarter. This buyer engagement data helps reps prioritise the right deals and gives RevOps a clearer read on pipeline health.
Learn moreLet buyers choose, sign and pay in one place
With Qwilr, your buyers can choose, sign and pay in one flow, without switching tools or tabs. It's a simpler way to move from acceptance to a signed, paid deal.
Integrations that cut manual CRM work
Qwilr connects natively to HubSpot, Pipedrive, Zoho CRM, Salesforce and Microsoft Dynamics 365, so reps build proposals from CRM data and buyer actions update the deal. It also connects to Stripe for payments, Slack for notifications, QuickBooks for invoicing and Zapier for the rest of your stack. CRM connections vary by plan, so check pricing for yours. Explore integrations
Hear from customers who chose us
Qwilr is such an effective way to deliver proposal documents compared to traditional tools like PandaDoc/Docusign, etc.
“I love the live link. It’s been really helpful to be able to make changes on the fly and not have to resend a bunch of documents. It’s a much better customer experience than someone needing to look through multiple versions to find the most current one.”
“Sometimes, we’re not even able to get in the room. Our proposal has to be the representation of the salesperson and have all the information a customer needs because our product is complex.”
“On a functional level, we really appreciate how Qwilr allows us to password protect and digitally sign our proposals to improve privacy and security with clients. Also, the ability to track page views on live proposals has helped us better focus our time and efforts on pursuing quality leads.”
“We’re seeing deals close a lot faster while also adding a level of professionalism and enjoying powerful insights. None of these things we were getting through the use of PDFs and e-signature software alone.”
Win more of your proposals with Qwilr
Proposals built in Qwilr open as interactive pages buyers read, sign and pay on, and sales teams have relied on that for more than a decade.
500+ 5-star G2 reviews
Pages
pages created in Qwilr
Templates
ready-made templates to start from
Accepted and paid
proposals accepted on Qwilr
paid by buyers through QwilrPay
What people are saying on G2
Verified reviews from Qwilr customers on G2.
Completely transformed my sales and proposal process!
“I love how easy it is to create an interactive, immersive, and fast-loading proposal page that is geared and aimed at maximising conversions.”
Favorite Sales Tool!
“There is so much that I can do with Qwilr. We've been able to build several sales templates and then depending on the needs of our clients, choose the right template which means that we can speed up our sales process.”
Qwilr has changed the way we sell.
“Qwilr pages are beautiful & simple, and they set us apart from the competition. They are much easier to edit than other proposal services out there — meaning we can send more quotes in a shorter period of time.”
Proposal generation that's easy and beautiful
“Consistent appearance of the documents we create with Qwilr means that our proposals always look good and feel like us. The extensive library functions make it possible to reuse content easily and save time.”
Transformed our quotations!
“I love how visually appealing Qwilr is in regards to the proposals we send our clients. We've had really positive feedback, even from people very high up at Apple.”
Game Changer for Our Business
“We're solving the problem of dead quotes that lose momentum with Qwilr. We leverage the ability to see times quotes have been viewed quite a bit.”
Qwilr vs PandaDoc: frequently asked questions
For sales teams that win deals on the proposal, Qwilr. Proposals open as interactive web pages, buyer analytics show what each stakeholder reads, and buyers sign and pay in the same place. PandaDoc suits teams whose main job is producing contracts and standard documents.
Qwilr generally offers deeper buyer analytics. It tracks section-by-section engagement, return visits and which stakeholders viewed each part of the proposal.
PandaDoc provides viewer tracking, activity reporting and audit trails, which are strong for compliance but lighter on buyer-behaviour insight.
Yes, with both, but differently. Qwilr includes built-in e-signatures and QwilrPay, so buyers can sign and pay on the same page they accept.
PandaDoc includes e-signatures and connects to payment gateways.
Only if your quotes depend on complex configuration rules or large product catalogues. Qwilr quotes handle packages, quantities and optional items with live totals, and buyers sign and pay on the same page.
Both meet the bar most security reviews set. PandaDoc holds SOC 2 Type II, GDPR and HIPAA, with granular permissions, audit trails and full signing records. Qwilr holds SOC 2 Type 2, GDPR and PCI-DSS, with custom permissions, a certified audit trail on every acceptance and identity verification on higher tiers.
Certifications change, so confirm the current list with each vendor during your evaluation.
G2 reviewers report about a month to implement Qwilr. You don't have to rebuild everything: the AI document uploader turns an existing PDF proposal into a Qwilr page you can edit and save as a template, or Qwilr's design team can convert your documents for you as a paid service. The Help Centre and our support team cover setup.